How to Record a Teams Meeting on Windows 10 and 11 (2026)

To record a Teams meeting on Windows 10 or 11, select More actions, then Record, if your license and the organizer's policy allow it. Otherwise, Windows' Xbox Game Bar (Windows key + Alt + R) or Snipping Tool captures the meeting with sound. For a transcript with no bot, Reline's Windows app records your mic and the meeting audio.

Teams records to the cloud, and who can press Record depends on the account. With a work or school account, you need a qualifying Microsoft 365 or Office 365 license, your IT admin must have turned recording on, and the organizer's cloud recording policy must allow it. The organizer and people from the same organization can start and stop a recording, even when the organizer is not in the meeting. Guests, people from another organization and anonymous attendees cannot.

1. Join the meeting in the Teams app for Windows or in Teams on the web.
2. In the meeting controls, select More actions, then Record.
3. Pick the spoken language and what to record (choose Audio only if you do not need video), then select Confirm.
4. Everyone in the meeting gets a notice in their Teams app that recording has started.
5. To stop, select More actions, then Recording, and stop it. For a standard meeting, the file goes to the organizer's OneDrive and shows up in the meeting chat. Your admin decides when it expires.

With a personal Microsoft account, Microsoft offers recording to Microsoft 365 Personal, Family and Premium subscribers. Any participant with one of those subscriptions can open More actions and start the recording; people without one cannot. Everyone is notified, and the recording stays in the meeting chat for 30 days, so download it if you want to keep it.

A work or school Teams recording does not keep everything: Microsoft lists whiteboards and annotations, shared notes and content shared by apps among the things it leaves out.

If the Record option is missing, Windows can capture the Teams window itself. Both tools below give you a video file, not a transcript, and neither tells the other people in the meeting.

1. Press Windows key + G to open Game Bar, open Settings, go to Capturing and set the audio to All, so all computer sounds are recorded, not only the game.
2. Click into the Teams meeting window so it is the app in front.
3. Press Windows key + Alt + R to start recording, and Windows key + Alt + M to switch your microphone on or off during the recording.
4. Press Windows key + Alt + R again to stop. Microsoft saves the MP4 in the Captures folder inside your Videos folder.

If you want notes rather than a video, record your PC instead of the meeting. Reline's Windows desktop app records your microphone and the system audio (everyone else in the meeting) locally, then gives you a live transcript, an AI summary and the kept audio. Nothing joins the meeting, and you do not need a recording license, the organizer's policy or an account in the organizer's organization, so it also works when you join as a guest.

1. Download the Reline Windows app and sign in. You can start on the Free plan.
2. Allow the microphone: in Windows 11, open Settings, Privacy & security, Microphone, and turn on "Let desktop apps access your microphone".
3. Join your meeting in the Teams app or in Teams on the web, as usual. When Teams starts using your microphone, Reline can show a prompt to start recording.
4. Press Record in Reline. The live transcript starts as people talk, in 60+ languages with automatic language detection.
5. Stop when the meeting ends. You get the transcript, an AI summary next to it, and the kept audio, with a play button on every transcript line.

Speaker names: with the Teams app for Windows, the transcript is labeled Me vs Other (your microphone vs the meeting audio). Speaker Tags, which is rolling out and not on for every account yet, names who is speaking when it is switched on in Reline, the Reline browser extension is installed in Chrome or Edge, and you join from Teams on the web in that browser (teams.microsoft.com for work or school, teams.live.com for personal accounts).

• No video: Reline keeps audio and a transcript, not a screen recording. For video, use Teams' Record button, Game Bar or Snipping Tool.
• It records the whole default output, not one window, so other sounds on your PC are captured too.
• No speaker names from the Teams desktop app: names need Speaker Tags (rolling out) and Teams on the web in Chrome or Edge with the browser extension.
• No on-device AI: transcription, summaries and storage run in the cloud. Only the capture is local.
• You press Record yourself, and there is no mobile app.

Teams' notice only covers its own Record button. Game Bar, Snipping Tool and Reline put no notice in the meeting, so the notice is on you. Several US states, California among them, require every party to agree before a call is recorded, and in the EU you need a lawful basis under the GDPR and should say why you record. Rules differ by country and state, so check the rules where everyone on the call is. The simple habit: say at the start of the meeting that you are recording for notes, and stop if someone objects.