Free AI meeting agenda generator
with a time-boxed template
Say what the meeting is for, how long it runs and who is coming. You get an agenda with minutes, an owner and an expected outcome for every item. Add last meeting's notes or its Zoom, Teams or Google Meet transcript (.vtt, .docx or pasted text) and open items carry over. Free, no account for your first result.
Sent to our AI provider, not kept by Reline
Your goal, the attendee names and any notes you add are sent through Reline's AI gateway to the AI model provider that writes the agenda. Reline does not keep them. Your first agenda needs no account and no email.
Write the result you need, such as “Decide the launch date”, rather than only the topic.
Press Enter or type a comma after each name. Owners are picked from this list.
Your text is sent through Reline's AI gateway to the AI model provider that writes the result. Reline does not keep it.
Your agenda appears here
Say what the meeting is for, how long it runs and who is coming, then press Build the agenda. Every item gets its minutes, the outcome it should end with and an owner where one fits.
Three steps to an agenda
Set the goal
Write what the meeting has to achieve in a sentence, pick the type (team, one-on-one, client, kickoff, retro or planning), set the length and add who is coming.
Add last time's notes
Optional. Paste the notes or upload the transcript from the previous meeting, and anything left open is carried into the new agenda.
Read it and send it
Check the time boxes and owners, then copy the agenda into the calendar invite or a doc so people arrive knowing what has to be decided.
An agenda people can follow
Time boxes that fit
Every item has its own minutes, planned against the length you set, from a 15-minute stand-up to a half-day workshop.
An outcome and an owner per item
Items are written as what the group should leave with, such as "Decide the launch date", with a person to lead each one where one fits, taken from the attendees you list.
Open items carried over
Paste the previous meeting's notes or transcript and the unfinished business is listed with the new agenda, so last week's loose ends get time instead of getting lost.
Pre-reads and seven languages
The agenda lists anything worth reading beforehand, and it can be written in English, German, French, Spanish, Japanese, Portuguese or Arabic.
A good meeting agenda template, with time boxes
An agenda is a promise about how the group will spend its time. A good one says why the meeting exists, gives each topic a fixed number of minutes and ends with clear owners. Here is a template you can copy and how to adapt it to the meeting you are running.
Start with the outcome
Write the purpose as the result you need, not the subject: "Agree the Q4 roadmap and its two biggest risks" rather than "Roadmap". If you cannot finish that sentence, the meeting may not need to happen, or an update in writing may do. A clear purpose line also tells people whether they need to come at all. Everything else on the agenda should serve that one outcome.
A 45-minute template
Here is one for a 45-minute team meeting. 5 minutes: purpose and check-in. 10 minutes: open items carried over from last time, each one closed or given a new date. 20 minutes: the main decision, with the options laid out in a pre-read so the time goes on deciding. 5 minutes: anything else, given an owner and a slot next week if it cannot fit. 5 minutes: read back the decisions and action items, with owners and dates. The total matches the meeting length, and the biggest block goes to the decision. For a 30-minute version, drop the anything-else slot and cut the main decision to 10 minutes.
Write items as questions or outcomes
"Hiring" invites a tour of everyone's opinions. "Decide which two roles we open in Q4" tells people what to prepare and when the item is finished. Give each item one owner who leads it, and mark updates as information only so nobody prepares a debate for them. Put the hardest item early, while people are fresh, rather than last, where it gets whatever time is left.
Adjusting by meeting type
One-on-ones: the other person's topics first, then feedback, then commitments. Client calls: their goals, your update, agreed next steps. Kickoffs: goals, scope, roles, risks and the timeline. Retros: the actions from the last retro, what went well, what did not, and two or three changes with owners. Planning: priorities, capacity and what is explicitly not happening. Pick the type in the generator and it plans for that kind of meeting.
Send it early, finish on owners
Send the agenda with the invite or at least a day ahead, with any pre-reads attached, so people come ready to decide. Keep to the time boxes and park anything that runs over. Use the last few minutes to read back decisions and action items, then carry anything unfinished into the next agenda. An item that got no time because the meeting ran over goes first next time, not last again.
Meeting agendas, answered
- What should a meeting agenda include?
- A clear purpose, the topics in order, the minutes each one gets, who leads each item and what the group should leave with. Add pre-reads if people need to prepare, and any open items carried over from the last meeting. Finish with a few minutes to confirm decisions and action items. This generator writes each of those parts for you.
- How long should each agenda item be?
- Long enough for its outcome. Updates rarely need more than five minutes, while a real decision often needs fifteen to twenty. Give the biggest block to the item that matters most, keep a few minutes at the end for decisions and owners, and make the total match the meeting length. An agenda that does not add up runs over.
- How far in advance should you send a meeting agenda?
- At least a day before for a routine meeting, and two or three days for anything with a decision or a pre-read. That gives people time to read, raise missing topics and decide whether they need to attend at all. Putting the agenda in the calendar invite means nobody has to hunt for it on the day.
- Can ChatGPT write a meeting agenda?
- Yes, it can draft one from a prompt. You still have to ask for time boxes, owners, outcomes and the open items from last time, then check that the minutes add up. This generator asks for the goal, length, type and attendees, writes the agenda in that structure, and can read the previous meeting's notes to carry unfinished items over.
- Can it build the agenda from last meeting's notes?
- Yes. Paste the notes or upload the transcript from the previous meeting, whether it came from Zoom, Teams, Google Meet or your own typing, and the generator lists the items that were left open so they get time in the new agenda. Without notes, it plans from your goal, the meeting type and the people attending.
- Does Reline write agendas inside the app?
- No. This agenda generator is a free tool on its own. The Reline app works on the meeting itself: it records on your computer without a bot in the call, transcribes as people talk, and writes the summary and action items afterwards. Those notes are exactly what you can paste here to plan the next meeting.
- Is what I type private?
- Your goal, the attendee names and any notes you add are sent through Reline's AI gateway to the AI model provider that writes the agenda. Both are listed on our sub-processors page. Reline does not keep what you typed and does not save them to a database. To stop abuse, runs are counted against a one-way hash of your IP address, never your content. Leave out anything you would not share with an outside service.
- Which meeting types and languages does it support?
- Team meetings, one-on-ones, client calls, kickoffs, retros, planning sessions and anything else you describe, from 5 minutes to 8 hours and up to 30 attendees. The agenda can be written in English, German, French, Spanish, Japanese, Portuguese or Arabic, and attendee names are kept exactly as you typed them.
You planned the meeting, let Reline take the notes
Reline does not write agendas. It takes care of the meeting itself: it records on your own computer without sending a bot into the call, transcribes it live and writes the summary and action items into one note. Paste that note here next time and the open items carry over. Sign up from this browser within a day and this agenda is saved as a private note too.
The free plan covers 1 hour per note, 10 hours of transcription a month and 2 GB of storage. No card needed.
- No bot in the call: Reline records your microphone and system audio on your computer
- A live transcript in 60+ languages, then a summary and action items in the same note
- A Weekly Recap Lens rolls a week of meetings into one digest you can share
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- Speaker name editorReplace Speaker 1, Speaker 2 and Unknown Speaker with real names in a WebVTT, SRT, plain text or Teams transcript, then copy or download the rewritten file.
- Transcript redactionReplace everyone in a WebVTT, SRT, plain text or Teams transcript with a consistent pseudonym, and take the email addresses, phone numbers and links out with them.
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