Extract action items
from a meeting transcript with AI
Upload a Zoom or Teams transcript (.vtt or .docx), paste a Google Meet transcript, or paste your rough notes. Every task comes back grouped by owner, with its due date as it was said, a priority and the line it came from. Tasks nobody took are listed as Unassigned. Free, no account for your first result.
Sent to our AI provider, not kept by Reline
Files are turned into text in your browser. That text is sent through Reline's AI gateway to the AI model provider that finds the action items, and Reline does not keep it. Your first result needs no account and no email.
Your text is sent through Reline's AI gateway to the AI model provider that writes the result. Reline does not keep it.
Your action items appear here
Add a transcript or your notes, then press Find the action items. Each task comes back under the person who took it, ready to check and export.
Three steps to a task list
Add the transcript or notes
Upload the .vtt or .docx from Zoom or Teams, paste the text of a Google Meet transcript, or paste the bullet points you typed during the call.
Review it person by person
Each owner gets their own list. Read the quote under each task to check it, then decide who takes anything listed as Unassigned.
Export it
Download a CSV for a spreadsheet or task tool, or copy a Markdown checklist into Notion, Linear or any doc.
A task list you can hand out
Grouped by owner
Every task sits under the person who took it, with their name as it appears in the transcript. Anything nobody claimed lands in Unassigned, so it gets an owner instead of quietly disappearing.
The line it came from
Items come with the short quote they were taken from. A quote is shown only when it really appears in your transcript, so you can see why an item is on the list and check it in seconds without searching the whole file.
Due dates and priority, as said
Due dates keep the speaker's words, such as "Friday" or "before the board meeting", and stay empty when nobody gave one. Each item is marked high, normal or low priority.
Long meetings, seven languages
Up to about 200,000 characters, roughly a three-hour meeting. Items are written in the transcript's language or in one of seven, then exported as a CSV or a Markdown checklist.
What makes a good action item, with examples
Most meetings end with plenty of talk about next steps and far fewer that happen. The difference is usually how the action item was written down. Here is what a complete one looks like, how it differs from a decision, and what to do with the tasks nobody claimed.
Action item, decision or note?
A decision is something the group agreed: "We launch on the 21st." An action item is something one person will do by a date because of it: "Sam updates the release notes by Monday." A note is context worth keeping. Minutes need all three, but only action items create work, so they deserve the most care. If a line has no person and no deadline attached, it is a note or a wish, not an action item.
The four parts of a good action item
Start with a verb, so the task is something you can do rather than a topic. Name one owner, not a team, because a shared task belongs to everyone and so to nobody. Give it a due date, even a rough one. If the date depends on something else, write the trigger: "after legal signs off" is a due date too. Say what done looks like when it is not obvious: "Send the pricing draft to the buyer at Acme for sign-off" is clearer than "follow up on pricing".
Examples, before and after
"Look into the bug" becomes "Priya reproduces the login bug on Android and posts the steps in the ticket by Wednesday." "Marketing to handle the launch" becomes "Dana drafts the launch email and shares it for review by Friday." "Think about hiring" becomes "Sam lists the two roles to open in Q4 before the next planning meeting." Each rewrite has a person, a verb, a clear object and a time, and none of them is longer than one sentence.
What to do with Unassigned
Meetings produce tasks that everyone agrees with and nobody takes. An extractor that guesses an owner hides that problem, which is why this one lists those tasks as Unassigned. Settle them before the meeting ends if you can. If not, put them at the top of the follow-up message with a name suggested for each, and ask for a yes.
Make them stick
Send the list the same day, while people still remember agreeing to it. Put the items where the team already tracks work instead of in a document nobody reopens. Start the next meeting by going through the open ones. The meeting agenda generator on this site can carry them over from your notes, so they get time instead of getting lost. If an item keeps rolling over, it is too big, owned by the wrong person or no longer needed, so split it, reassign it or drop it on purpose.
Action items, answered
- What does the CSV export contain?
- One row per action item, with the task, the owner and the due date, plus its priority and the quote it came from. An owner or due date nobody gave is an empty cell. The file opens in Excel, Numbers or Google Sheets with accents and non-Latin names intact, and it can go into any tracker that imports CSV. The Markdown checklist holds the same items, grouped by owner.
- How do you write a good action item?
- Start with a verb, give it one named owner and a due date, and say what done looks like when it is not obvious. "Follow up on the contract" is vague. "Sam sends the signed contract to legal by Thursday" can be checked off. Keeping each item to one person and one outcome makes it easy to track and hard to forget.
- Who should own an action item?
- One person, by name. A team or "everyone" as the owner usually means nobody does it. The owner does not have to do all the work, but they answer for it getting done. When nobody took a task in the meeting, this extractor lists it as Unassigned so you can give it an owner instead of guessing one.
- What is the difference between an action item and a decision?
- A decision is what the group agreed, such as moving the launch to the 21st. An action item is what someone will do about it, such as Sam updating the release notes by Monday. One decision often creates several action items. Minutes record both. This tool lists the action items, and the meeting minutes generator on this site records the decisions too.
- Does it join or record my meeting?
- No. It never joins a call and records nothing. It reads a transcript or notes you already have: a Zoom or Teams .vtt, a Teams .docx, the text of a Google Meet transcript, or bullet points you typed. If you want action items without exporting anything, the Reline app records the meeting without a bot and lists them in the note.
- Can ChatGPT find the action items in a transcript?
- It can if you paste the transcript and ask, but you have to request owners, dates and a format each time, then check that nothing was skipped in a long file. This extractor always returns the same shape: tasks grouped by owner, an Unassigned group, due dates as they were said, a priority and a quote as evidence, ready to export as a CSV.
- Is my transcript private?
- Your file is turned into text in your browser, and that text is sent through Reline's AI gateway to the AI model provider that finds the action items. Both are listed on our sub-processors page. Reline does not keep the text and does not save it to a database. To stop abuse, runs are counted against a one-way hash of your IP address, never your content. If a transcript holds something you would not share with an outside service, take it out first.
- How long can the transcript be, and which languages work?
- Up to about 200,000 characters, roughly a three-hour meeting, and at least 80. Action items are written in the transcript's own language by default, or in English, German, French, Spanish, Japanese, Portuguese or Arabic if you choose one. Owner names are kept the way they appear in the transcript, so the list matches the people in the meeting.
Action items without the export step
Reline records the meeting on your own computer without sending a bot into the call, transcribes it live, and lists the action items with their owners in the note when the meeting ends. From there they can go on to Slack, Linear or Notion. Sign up from this browser within a day and the list you made here is saved as a private note.
The free plan covers 1 hour per note, 10 hours of transcription a month and 2 GB of storage. No card needed.
- No bot in the call: Reline records your microphone and system audio on your computer
- Action items with owners and due dates, checked off right in the note
- Send them on to Slack, Linear or Notion with the integrations you switch on
More free tools
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- Meeting cost calculatorWork out what a meeting costs from headcount, pay and length, see the yearly total for a recurring one, and run a live counter during the call.