How to Remove Fathom Notetaker from Zoom, Meet and Teams

Fathom Notetaker joins a call because someone in it uses Fathom with auto-record on; Fathom only records while that person is present. If it is yours, click Stop Recording, then set auto-record to “No Meetings” at fathom.video/customize. If it is someone else’s, ask them to stop it, or have the host remove it from the participant list.

Fathom records Zoom, Google Meet and Microsoft Teams calls. In its classic setup it does that by sending a bot, the Fathom Notetaker, into the call as a participant. The bot does not find meetings by itself. A Fathom user signs in with a Google or Microsoft account, which links that account’s primary calendar (Fathom’s privacy policy calls the calendar link core to the service), and Fathom’s desktop app lists the day’s meetings that carry a Zoom, Meet or Teams link. With auto-record on, the Notetaker joins those meetings on its own.

Two things to know before the steps. First, Fathom’s help center says the Notetaker can record a Zoom, Teams or Google Meet call only if its user is also present on the call, and that it leaves when the meeting ends. So a Fathom bot that is recording your meeting should have its owner on the call too. Second, Fathom says that since 2 March 2026 users of the classic version must connect their Zoom account before the Notetaker can join Zoom calls. That is the date from which Zoom has required every app that joins meetings outside its own account to act on behalf of a user who authorized it.

Fathom does not state which auto-record option a new account starts with, but its quick start guide tells new users to turn on auto-record for all meetings. Fathom also says its desktop app works whether its user hosts the meeting or not, which is how the bot ends up in meetings you organized.

The bot’s name usually tells you. Unless it was renamed, it joins as “[Name]’s Fathom Notetaker”, with the first name of the Fathom user who brought it. Renaming is a paid feature: Premium and Team users can change the bot name, and a team’s admin can set one naming pattern for everyone. In the call, Fathom also shows a recording banner image unless a paying user switched it off, in Zoom it can post a chat message saying that Fathom will take notes and summarize the meeting, and Teams may label the bot “Unverified”, which is Microsoft marking a third-party bot.

If the Fathom in the call is yours, you do not need the host. Fathom’s help center lists these ways to take it out of an active call:

• While it is joining: click Cancel Recording. In Fathom 3.0, clicking Cancel while the bot joins takes you back to the pre-call window, where you can change the capture mode before you record anything.
• While it is recording: click Stop Recording. Fathom’s help article on this also lists pausing or ending a recording among the ways to remove Fathom from an active call, without naming a Pause button. It was last edited in September 2024, before Fathom 3.0, so the buttons in the new app may be worded differently.
• In Zoom: the bot’s owner can type “leave” in the meeting chat, and Fathom stops recording and leaves. This works for the owner alone and only in Zoom, with “In-meeting chat interface” switched on under Settings > Options; in meetings the owner hosts, Enhanced Recording must be off. Fathom says the setting is not available on every account.
• In any app: whoever has host rights can remove the Notetaker from the participant list (the clicks are in the host section below).

Deleting what was recorded is a separate step: open the call in Fathom, hover over the three dots next to Share and click “Delete Call”, or use “Delete Recording” on the three dots of a recording on your home page. Fathom says a deleted call takes its notes with it and cannot be recovered.

If the bot carries your name, this takes a minute and deletes nothing:

1. Sign in to Fathom and open Settings (fathom.video/customize).
2. In the first drop-down, under Auto-Record Settings, choose “No Meetings”. Fathom then records only what you start by hand. To keep it for some meetings, choose “External Meetings” or “Internal Meetings” instead.
3. Under Video Conferencing, turn off the toggles that auto-record unscheduled Zoom and Google Meet meetings, and the Slack Huddles one if you have it.
4. In the second drop-down, choose what attendees get after a meeting: “Summary & recording”, “Summary only” or “Nothing”. Under Options, turn off “Auto Request Recording Consent” if Fathom should stop emailing your guests before meetings.
5. On Fathom 3.0, check the desktop app as well: Settings > General > Auto-capture.

Fathom says a change made during a call does not affect that call, only later ones. With auto-record off you can still bring Fathom in on purpose, with Add to Meeting or Capture Now in the desktop app. Fathom’s help center describes no switch that turns auto-record off for one calendar event; for a single meeting, what it documents is Cancel Recording as the bot joins.

The Zoom app records from inside Zoom, for a host on a paid Zoom account. It starts when you click its green Start Recording button, or on its own when auto-record is on in your Fathom settings. Fathom’s own uninstall steps warn that removing the app from Zoom is not enough if auto-record or automatic consent requests are on: switch those off at fathom.video/customize as well.

On Fathom’s Team plans, auto-record can be an admin’s decision. Account Admins set Auto-Capture Meetings to On, Off or Optional for external, internal and unscheduled meetings under Settings > Organization Settings, and Team Admins can override that for their team under Team Settings. If yours is set to On, the default is not yours to change: ask an admin for Optional or Off. Fathom also says that once you join a Fathom team, your account and its content belong to the team account and are managed by its admins.

Removing the app does not close your Fathom account, and it does not remove the Fathom Zoom app or Chrome extension. Fathom’s uninstall articles (last edited on 4 June 2026) go in this order: delete the account if you want it gone, disconnect the Zoom app, then remove the desktop app. If you only want the app off your computer, turn off auto-record first (above), then:

1. Quit Fathom. Click the Fathom icon in the menu bar; Fathom’s article shows a Quit link at the bottom left of the app’s panel, next to Logout. The screenshot is from the earlier app version, so the panel may look different on Fathom 3.0.
2. Open the Applications folder and drag Fathom to the Trash. Apple’s own steps add that you can also select the app and choose File > Move to Trash, and that Finder > Empty Trash deletes it for good.
3. If you set Fathom to open at login, which Fathom’s desktop app article suggests doing under System Settings > General > Login Items, remove it from that list.
4. Optional: Fathom 3.0 asks for microphone, accessibility and screen and system audio permissions. Fathom’s troubleshooting article describes removing Fathom from the list under System Settings > Privacy & Security > Screen & System Audio Recording with the minus button.

1. Quit Fathom. Its article shows the Fathom icon in the system tray, at the bottom right of the screen, with a menu that ends in Exit.
2. Fathom’s path is Start > Settings > Apps > Apps & features: select Fathom, then Uninstall. Microsoft’s current help page gives Start > Settings > Apps > Installed apps, where you select More next to the app and then Uninstall.
3. If your IT team rolled Fathom out with its Windows MSI installer, which Fathom offers for organization-wide installs, ask IT to remove it.

Does Fathom still show up in Zoom afterwards? Fathom’s uninstall articles say that if it still tries to intercept your Zoom calls, updating Zoom to the latest version removes that, and that uninstalling and reinstalling Zoom does too.

The Fathom Chrome extension helps Fathom detect Google Meet calls, including unscheduled ones, and is required for bot-free video on a Mac. It lives in Chrome, not in the desktop app, so remove it there: right-click its icon next to the address bar and select “Remove from Chrome”, or click More > Extensions > Manage extensions, select Remove on the extension and confirm with Remove.

Fathom documents no separate switch for disconnecting a calendar: you sign in with Google or Microsoft, and the calendar link comes with the sign-in. Removing Fathom’s access on the Google or Microsoft side therefore does two things, according to Fathom’s privacy policy: Fathom loses the calendar, and your Fathom account is disabled until you connect a Google or Outlook calendar again. It deletes nothing. Your recordings stay in the account until you delete them or the account.

1. Open myaccount.google.com/linkedapps, your Google Account’s linked apps page.
2. Choose “Access to your Google Account”, then select Fathom.
3. Click “See details”, then “Remove access”, and “Confirm”.

If the page also lists Fathom under “Sign in with Google”, “Stop using Sign in with Google” ends that link. On a work or school Google account, an admin can block Fathom for the whole organization: in the Admin console, Security > Access and data control > API controls > Manage App Access, then Change access and Blocked. That covers your own organization’s users only; a guest from another company can still bring their own Fathom.

• Microsoft work or school account: open the My Apps portal at myapplications.microsoft.com. If Fathom is listed, hover over its tile, select “...” and “Manage your application”, then “Revoke Permissions” next to what you granted yourself. Permissions your administrator granted for you cannot be revoked there; ask IT.
• Personal Microsoft account (Outlook.com): answers on Microsoft’s Q&A site point to account.microsoft.com/privacy/app-access, which lists the apps with access to your account. Open Fathom’s entry there and remove its permissions.
• IT admins: in the Microsoft Entra admin center, go to Entra ID > Enterprise apps > All applications, select Fathom’s entry, then Properties, set “Enabled for users to sign-in?” to No and Save.

You cannot change another person’s Fathom settings. But Fathom says its Notetaker only records while its user is on the call, so the person to ask should be in the meeting with you.

1. Ask the person named on the bot to stop it. They click Stop Recording in their Fathom panel; in Zoom they may also be able to type “leave” in the chat.
2. If you host, or your role allows it, remove the Notetaker from the participant list (the clicks per platform are below).
3. If Fathom emailed you a consent request before the meeting, choose “No, I’d prefer not to be recorded”. Fathom then turns auto-record off for that meeting. The owner can still start a recording by hand, and Fathom recommends doing that only after you agree.
4. Then stop the next one: ask them to choose “Internal Meetings” or “No Meetings” for auto-record, or to cancel the recording when they meet with you. Removing the bot clears today’s call only.

That line is from Fathom’s consent article. In practice the meeting platform decides who gets a Remove button: the host or a co-host in Zoom, organizers and presenters in Teams, hosts or people from the organizer’s domain in Google Meet. Fathom documents no chat command for guests: “leave” works only for the bot’s owner, and only in Zoom. Where the owner left that chat feature on, any participant in a Zoom meeting can type “summary” to get the summary afterwards.

Fathom does not say that it does. Its one statement is in the Teams troubleshooting article: when the organizer or another attendee removes the Notetaker, the missing part of the meeting cannot be recovered, and Fathom may be unable to rejoin the same meeting link or recurring meeting. That covers the rest of a Teams meeting. Fathom’s help center does not say what happens to the part recorded before the removal, on any platform, so do not count on removal to delete anything. Its consent article calls the meeting host the data controller and sends attendees to the recording’s owner to request deletion. The owner can remove your access to the recording or delete the call.

On a Mac with macOS 14.2 or later, Fathom 3.0 can record audio, a transcript or video with no bot in the call, so there is nothing in the participant list to remove. Fathom says there is always a notice: at setup, the user must choose an email notice to attendees, a chat message when recording starts, or both, and a team admin can enforce the chat message. If you see such a message, answer it or ask the person to stop. On Windows, Fathom describes bot-free recording as a limited Microsoft Teams alpha, and its pricing page still labels bot-free capture a beta.

The Notetaker comes in through the meeting link as a participant, so the controls you use on unknown guests work on it. Fathom’s help pages also list what stops its bot, which doubles as a host’s checklist. Labels below are quoted from Zoom, Google and Microsoft’s English help pages.

• What Fathom says it needs: its user in the meeting with a Zoom account connected to Fathom, admission from the waiting room when it is on, and a yes to Zoom’s recording request. Fathom lists Zoom webinars, meetings that require registration and meetings with more than 250 participants as unsupported.
• Remove it now: as host or co-host, open Participants, click More next to the bot and choose Remove. A removed participant cannot rejoin unless you allow it. Fathom advises its own users to switch on Zoom’s “Allow removed participants to rejoin” so the bot can come back to a reused meeting ID; on your account, leave that setting off.
• Keep it out next time: turn on the waiting room (Settings > Meeting > Security > Waiting Room, or Host tools > “Enable waiting room” during a call) and do not admit the bot. Fathom tells its users to turn the waiting room off for exactly this reason: the Notetaker can get stuck waiting for admission. When Zoom asks whether Fathom may record, decline. In the web portal’s Recording settings, leave “External meeting participants” unticked under “Who can request host permission to record?”, or at least do not approve their requests automatically.
• If it is the Fathom Zoom app: it only works for the host on a paid Zoom account, so it belongs to whoever hosts the meeting. Remove it in the Zoom App Marketplace (steps above).

• What Fathom says: the bot appears in the participant list, so everyone in the call can see that the meeting is being recorded. Fathom documents no chat command for Meet.
• Remove it now: click Show everyone, then More actions next to the bot, “Remove from the call”, and Block so it cannot rejoin this meeting. With Host management on, only hosts and co-hosts can remove people; with it off, anyone from the organizer’s domain can.
• Keep it out next time: in Host controls, or in Video call options on the Calendar event, set meeting access to Trusted or Restricted. A bot that is not on the invite then has to ask to join, and you can deny it.
• Notes with no bot in the list? On a Mac, Fathom 3.0 can record a Meet call through its Chrome extension without a bot. Or it is Google’s own Gemini “Take notes for me”, which our Google Meet guide covers.

• What Fathom says it needs: the Notetaker joins Teams as an external, anonymous participant, so anonymous join has to be allowed for the organizer. Fathom says it cannot pass a verification check and cannot record end-to-end encrypted meetings, and it lists webinars, live events and meetings that make every participant sign in among the types that may be unsupported or blocked. Teams may show the bot as “Unverified”.
• Remove it now: organizers, co-organizers and presenters open People, hover over the bot, select More options and “Remove from meeting”. Fathom says that after removal the bot may not be able to rejoin the same meeting link or recurring meeting.
• Keep it out next time: in Meeting options, under Meeting access, set “Who can bypass the lobby?” to “People in my org” or stricter. When the bot knocks, open People and, under “Waiting in the lobby”, select the X to deny it. Teams’ default bot policy also holds detected bots in the lobby until someone admits them; Microsoft adds that some bots may not be detected, so the lobby setting still matters.

Account-wide blocks for every notetaker bot, not just Fathom, such as Zoom’s app restrictions, Teams’ external bot policy and Google Workspace app access, are in our guide to blocking AI notetakers.

One limit to know: no meeting setting stops someone recording on their own computer, and Fathom’s bot-free mode does just that. If a meeting must not be recorded, say so at the start.

If your company has a Fathom Team plan, its own settings are the most direct lever. Account Admins find them under Settings > Organization Settings:

• Auto-Capture Meetings: On, Off or Optional for external, internal and unscheduled meetings. Fathom notes that Off only stops automatic capture; users can still record by hand.
• Single Bot per Meeting stops several Notetakers from your domain recording the same meeting, and Bot Name sets one name pattern, so guests can tell whose bot it is.
• Compliance: “Auto Request Recording Consent” can be enabled for all users, and admins can enforce the chat notice for bot-free meetings. “Disable Bot-Free Capture” makes every member record with the visible Notetaker.
• Users: Deactivate blocks a person’s login and keeps their recordings for the team; Remove takes them off the team at once, and Fathom says their shared recordings are then removed too. Retention periods are an Enterprise feature.

If your company does not use Fathom, you cannot reach anyone’s Fathom account. Three levers do most of the work:

• Identity: Fathom signs users in only with a Google or Microsoft account. Blocking Fathom under Manage App Access in Google Workspace, or disabling sign-in for it in Microsoft Entra (both above), keeps your own users from connecting it. It does nothing about a guest’s Fathom.
• Microsoft Teams: Fathom’s setup guide says its Notetaker needs anonymous join. In the Teams admin center, Meetings > Meeting policies, turning off “Anonymous users can join a meeting unverified” stops organizers under that policy from hosting meetings that unverified anonymous users can join. It also keeps out human guests who are not signed in, so apply it where that is acceptable; Microsoft says policy changes can take up to 24 hours. Keep “Manage external bots and their access to meetings” on its default, “When detected, require approval before joining”.
• Zoom: Fathom says its Zoom app can need a Zoom admin’s approval in the Marketplace, so not approving it keeps the app off your account. Zoom’s guide for admins says that prohibiting an automated meeting tool there covers your own account, not tools that outside guests bring. For those, rely on the waiting room, the recording settings and removal above.

Canceling and deleting are separate. To stop paying, open Settings, scroll to Premium Features and click “Downgrade to Free”, or go to fathom.video/manage_subscription/billing and click “Cancel Plan”. The plan runs to the end of the billing period; for an immediate stop Fathom asks you to email help@fathom.video, and Team plans are canceled through success@fathom.video. Your account and recordings stay on the Free plan, which includes unlimited recordings and storage.

Before you delete, save what you need: a meeting’s three dots menu has “Download Video” (an MP4 file), and “Copy Transcript” sits above the transcript. Fathom says transcripts cannot be downloaded directly. Then:

1. Open Settings (fathom.video/customize) and scroll to the bottom of the page.
2. Click “Delete Account”. Fathom’s page warns that deleting is permanent and that all recordings and data will be deleted.
3. Allow time: Fathom’s help center says it takes around 12 hours to process the request and fully delete the account, and its privacy policy promises commercially reasonable efforts to delete recordings and personal information within 30 days.

On a Team plan there is no Delete button on your Settings page: Fathom tells you to ask your Fathom Team Admin, and its privacy policy says it cannot delete data held in a team, business or enterprise account at a member’s request. Fathom lists removing the desktop app and the Zoom app as separate steps, so do those too (above).

Reline takes meeting notes with no bot on any plan. Its desktop app for Mac, Windows and Linux (beta) records your microphone and the sound your computer plays; in the browser, Reline records your microphone and hears the other side only while you share a tab or your screen with audio. Nothing joins the call, so there is nothing for a host to remove. Transcription (60+ languages), AI notes and storage run in the cloud.

1. Before the call, click “Quick note” in the header or on Home: a note opens and starts recording.
2. The transcript fills in live, split into Me and Others, and Reline treats typed lines as the most important points.
3. After the call, click the stop square, then “Generate notes”.

The Free plan includes 10 hours of transcription and up to 1 hour of recording per note; Professional is $15 a month, or $12 a month billed yearly. Reline records audio and writes a transcript and notes, not video, and has no mobile app; Fathom records video and has an iOS app. Neither tool removes a bot someone else sends. No bot on screen also means nobody sees you recording, so telling people is your job.

Still comparing? Our list of Fathom alternatives covers more tools, and the side-by-side page compares Reline and Fathom in detail:

All pages read on 13 November 2026. Titles are given in English, as published; the dates of Fathom’s help-center articles are each article’s last edit, as shown in the help center’s article lists.

• Fathom help center (help.fathom.video), last edited in brackets: “How do I remove Fathom from a call?” (10 September 2024), “Uninstalling Fathom (Mac)” and “Uninstalling Fathom (Windows)” (4 June 2026), “Fathom Desktop App” (12 November 2026), “Navigating the Settings Page” (4 June 2026), “Recording Internal, External, and Impromptu Meetings” (30 June 2026), “Can the Fathom Notetaker join my calls without me?” (20 June 2025), “In-meeting chat setting (Zoom)” (4 June 2026), “Release Notes” (30 October 2026)
• Fathom help center: “How to Upgrade to Fathom 3.0+” (11 November 2026), “Using Fathom with Google Meet” (5 November 2026), “Set Up Fathom for Microsoft Teams” and “Troubleshoot Microsoft Teams Join Failures” (26 October 2026), “Using Fathom with Microsoft Teams” (9 September 2025), “Quick Start Guide: Fathom Zoom App” (30 June 2026), “Recommended Zoom Configuration” (28 August 2026), “What does Partially Enabled mean for your Zoom connection in Fathom?” (30 June 2026), “Adding Fathom to your Current Call” (2 July 2025), “Supported Zoom Call Types” (9 June 2026), “Zoom Admin Approval” (3 June 2026), “What devices is Fathom compatible with?” (1 October 2026), “What to do if your transcript is empty” (26 October 2026)
• Fathom help center: “Automatically Requesting Recording Consent” (24 September 2026), “Can I record calls without asking for permission?” (15 April 2026), “How Does Fathom Auto-Share Recordings and Summaries with Attendees?” (20 October 2026), “Manage Auto-capture and Team Visibility Settings” (20 August 2026), “Navigating the Organization Settings Page” (27 October 2026), “Managing Team Members and Users” (26 October 2026), “Joining a Fathom Team” (6 November 2026), “Using Multiple Fathom Accounts” and “Can I connect multiple calendars to one Fathom account?” (25 March 2025), “Signing In to Fathom” and “Start Here - Fathom Quick Start Guide” (3 June 2026)
• Fathom help center: “How to Cancel your Individual Account Plan in Fathom (Fathom Premium)”, “Free vs. Premium for Individuals: What’s the Difference?” and “How to delete a recording” (4 June 2026), “Downloading the Recording” (17 September 2026), “Get a copy of your transcript” (5 February 2026); Fathom: fathom.ai/pricing, fathom.ai/whats-new, fathom.ai/privacy (last updated 16 August 2026), fathom.ai/superhuman (“Fathom is now part of Superhuman”, 14 September 2026)
• Zoom Support, “Managing participants in a meeting”, “Enabling and customizing the waiting room”, “Using waiting room during a meeting”, “Enabling or disabling computer recording” and “Adding and removing Marketplace Apps for personal use”; Zoom Developer blog, “Transitioning to On Behalf Of (OBF) tokens in Meeting SDK apps” (requirement from 2 March 2026); Zoom Library, “Administrative Settings for Automated Meeting Tools”
• Google Meet Help, “Add or remove people from a Google Meet meeting or call”: support.google.com/meet/answer/9303164; Google Workspace Learning Center, “Tips to set up business meetings”: support.google.com/a/users/answer/12172260; Google Account Help, “Manage links between your Google Account & apps from other developers”: support.google.com/accounts/answer/13533235; Google Workspace Admin Help, “Control which apps access Google Workspace data” (updated 10 November 2026); Chrome Web Store Help, “Install and manage extensions”
• Microsoft Support, “Using the lobby in Microsoft Teams meetings”, “Roles in Microsoft Teams meetings”, “Edit or revoke application permissions in the My Apps portal” and “Uninstall or remove apps and programs in Windows”; Microsoft Learn, “Manage anonymous participant access to Teams meetings and events (IT admins)” (updated 7 November 2026), “Manage external bots and their access to meetings hosted in your organization” and “Disable user sign-in for an application” (15 October 2026); Microsoft Q&A, answers on apps connected to a personal Microsoft account (16 July 2025 and 18 September 2026)
• Apple Support, “Delete or uninstall apps on Mac” (8 June 2026): support.apple.com/102610