Notta bot: why it joins meetings and how to stop it

The Notta bot joins a meeting because someone’s Notta account sent it, usually through calendar auto-join, sometimes through Zoom auto-join or a pasted link. To remove it now, the host takes “Notta Bot” out of the participant list. To stop it next time, its owner turns off auto-join in Notta or disconnects the calendar.

Notta Bot records Zoom, Google Meet, Microsoft Teams and Webex calls by joining as a participant; Notta’s own comparison says the bot “appears in the participant list”. It never finds a meeting by itself. A Notta user sends it, in one of five ways:

Calendar auto-join has filters that explain why the bot attends some meetings and not others: which platforms count (Zoom, Google Meet, Teams, Webex, at least one), which meeting types (“All events”, “Internal meetings only” or “External meetings only”, judged by invitees’ email domains), plus an Auto-join Whitelist and Blacklist of title keywords. Notta syncs events for the next two weeks and skips all-day and multi-day events.

Unlike Otter, Notta does not put the owner’s name on the bot by default: it usually appears as “Notta Bot”. Users on paid plans can rename it in Zoom, Teams and Webex (Notta says Google Meet may still show “Notta Bot”), so a bot with an unfamiliar name can be Notta too. Other clues are Notta’s recording notification poster and an optional chat message that the user is using Notta AI. The fastest route is to ask in the chat who invited it.

If the bot is yours, this takes a couple of minutes and deletes nothing. On Notta Web:

1. Sign in and open Upcoming events.
2. Click the gear icon in the top right to open the Notta Bot and Auto-join settings.
3. Under Auto-actions, turn off “Automatically record online meetings from calendar events”. To keep the bot for some meetings, narrow it instead: fewer platforms, “Internal meetings only” or “External meetings only”, or title keywords in the Auto-join Blacklist.
4. Click “Check bot’s scheduled events” (bottom right of the settings screen) to see which events still qualify.
5. Back in Upcoming events, go through the next two weeks and switch off the Auto-join toggle on any event you turned on by hand.

If you connected Zoom under Integrations & Apps, open Profile image > Settings > Meeting Bot and turn off “Automatically record Zoom meetings”. This setting is separate from the calendar: it sends the bot to Zoom meetings you start as host even when they are not in your calendar. Disconnecting Zoom under Integrations & Apps also ends it.

The extension adds a Notta auto-join toggle to Google Calendar events. For an event that already exists, click the pencil icon to edit it and switch Notta off. If you no longer use the extension, removing it from Chrome is a tidy follow-up.

Turning off auto-join keeps the calendar connected so you can still invite the bot on purpose. To cut the link completely:

1. On Notta Web, click Integrations & Apps in the lower-left corner of the sidebar.
2. Find Google Calendar or Outlook Calendar in the list.
3. Click Disconnect, then Disconnect again in the pop-up. Notta confirms with “Integration has been disconnected”.

In the mobile app the path is Settings (lower right) > Integrations > Disconnect. You can also revoke Notta’s access from the calendar side, the same steps Notta gives for rebuilding a connection:

You cannot change another person’s Notta settings, but the meeting is yours to control:

1. Remove “Notta Bot” from the participant list, as host or as anyone the platform allows to remove participants. Notta’s own guide gives this as the way to stop the bot mid-meeting in Zoom, Google Meet, Teams and Webex.
2. If the bot is waiting in the waiting room or lobby, do not admit it. Notta says a bot that is not admitted within 5 minutes is removed automatically.
3. In Zoom, decline the bot’s recording-permission request. Notta’s bot settings also include a “Require Host Approval” switch for Zoom that its users can turn off, and Notta’s help pages differ on what that skips, so treat this prompt as one layer, not a guarantee.
4. Then fix the next occurrence: ask the person who sent it to switch that event off in Upcoming events, or to narrow their auto-join settings. Removing the bot only clears today’s meeting.

Notta Bot also leaves on its own when no other participants remain or when the 5-hour recording maximum is reached.

Notta’s help center lists what its bot needs to get in, which doubles as a list of what keeps it out. Setting names are quoted from each platform’s English interface:

The full per-platform walkthrough, including admin-level app restrictions for every notetaker bot, is in our guide to blocking AI notetakers.

If your company has a Notta Enterprise workspace, the owner can switch off integrations for everyone: Profile image > Settings > Security > Feature Restrictions, turn on “Disable third party integrations”, tick the calendar services and click Disable Integrations. Notta says disabling the calendar integration stops the meeting bot from auto-joining through calendar events for all members. A pasted meeting link is a separate path, so pair this with the meeting-side settings above.

Two workspace behaviours are worth knowing. When several members of one workspace have auto-join on for the same event, only one bot joins and one transcript is created; the event creator owns it if they have auto-join on, otherwise the member invited first, and every member with auto-join on can view, edit and share it. Members of a second workspace send a second bot.

If your company does not use Notta, you cannot reach individual Notta accounts. Restricting third-party apps in the Zoom App Marketplace, Google Workspace or Microsoft Entra keeps your own staff from connecting Notta, but a bot sent by an outside guest still arrives as a guest, so organization-wide waiting-room and lobby defaults do most of the work.

Deletion is permanent and Notta says the data cannot be recovered, so export what you need first. Notta lists four conditions: any paid plan has fully expired, the subscription is cancelled (on Notta Web for card payments, in the App Store or Google Play for app purchases, through your sales contact for invoices), smart devices are unbound, and SSO is disabled. Then:

1. On Notta Web, go to your private workspace and click your profile image > Settings > Delete account.
2. Verify the account information and enter an email address for the notification, then Continue.
3. Read the notes, tick the confirmation box and click Continue, pick a reason and click Submit, then click Delete to confirm.

In the mobile app the path is Mine > My Account > Delete account. Deleting the app alone does not delete the account or cancel the subscription.

Notta has its own answer: Notta Desktop records your microphone and system audio on your computer, with no bot in the participant list. Notta says it is available on all plans, needs macOS 13 or later for system audio (macOS 11 and 12 record the microphone only) or Windows 10 or later. Notta also notes that other attendees have no indication the meeting is being transcribed, which makes telling them your job.

Reline works the same way at the capture step. It records your microphone and the meeting audio on your own device, from the desktop app on Mac, Windows and Linux (beta) or in the browser, and nothing joins the call. Transcription, AI summaries and storage happen in the cloud. When you ask Reline’s chat about a meeting, the answer quotes the moment it came from and you can play that clip in place.

To be fair to Notta: if you like the rest of the product, Notta Desktop removes the bot without switching tools. Neither tool removes a bot someone else sends; only the steps above do that.

• Notta help center (all read 22 October 2026): “Transcribe online meetings via calendar integration”, “Record and transcribe online meetings”, “Automatically add Notta Bot to Zoom meetings you host”, “Manage auto-join from Google Calendar with the Chrome extension”, “Intro to the Notta Chrome extension”.
• Notta help center: “How does Notta Bot work when multiple members enable auto-join?”, “What should I do if the Notta Bot fails to auto-join a calendar event?”, “Connect or Disconnect third-party integrations”, “What should I do if my calendar events don’t sync?”, “Disable third-party integrations”.
• Notta help center: “Notta Desktop vs. Notta Bot: What’s the Difference?”, “What is Bot-Free Recording?”, “Bot-free recording for Zoom meetings”, “How to delete my Notta account?”.
• Notta, “Notta Bot” feature page (notta.ai/en/features/notta-bot).