How to control who can see a note in Reline
Reline is private-by-default, so a workspace role alone grants no access to any note or folder. To let someone see a note, you grant them access explicitly on that note (or its folder) at one of five permission levels. Sharing a folder cascades to everything inside it.
Understand private-by-default
Being a Member, Admin, or Owner of a workspace does not, by itself, let you open someone else's note or folder. Every note and folder starts visible only to its creator. Access comes from explicit per-note or per-folder grants, not from your workspace role, so nothing is shared until you share it.
Open the note you want to share
Go to the note in your sidebar and open it. Sharing is set on the specific note (or the folder that contains it), so make sure you're on the exact note you mean to grant access to before you change anything.
Open the share controls and add people
Use the note's share control to add specific people by name or email. Each person you add gets an explicit grant on this note. Workspace teammates who aren't added still can't see it, which keeps the private-by-default behavior intact.
Pick a permission level for each person
Reline has five permission levels, so set each person to the level you want: from no access, through view-only and comment, up to edit and full control. Give reviewers a read or comment level and collaborators an edit level; use full control only for people who should manage sharing themselves.
Share a whole folder when access should cascade
If a group should see a set of related notes, grant access on the parent folder instead of note by note. Folders and their descendants follow the parent, so notes and subfolders inside inherit the folder's grants. Moving a note into a shared folder brings it under that folder's access.
Review and revoke access
Reopen the share control on the note or folder at any time to see who currently has access and at what level. Change someone's permission level or remove them entirely to revoke it. Since access is explicit, removing the grant immediately takes the note back out of their reach.
Common questions
- Does being a workspace admin let me see every note?
- No. Reline is private-by-default, so a workspace role grants nothing on a note or folder on its own. Admins and Owners only see notes they created or were explicitly granted access to.
- What are the five permission levels?
- Every note and folder uses a five-level permission model that ranges from no access at the bottom up to full control at the top, with view, comment, and edit levels in between. You set the level per person, so the same note can be view-only for one teammate and editable for another.
- If I share a folder, do the notes inside it get shared too?
- Yes. Folders and their descendants follow the parent, so granting access on a folder cascades to the notes and subfolders inside it. Moving a note into a shared folder brings it under that folder's grants.